February 27, 2020
6:30 p.m. – 7:55 p.m.
Attendees
- Beth Bove
- Seth Linfield
- Dana McCloskey
- Cori Rail
- Rhonda Schlangen
- Kristina Schmidt
- Deb Sheldon
- Kim Wildman
- Jane Worley-Reichman
Next steps
Action | Responsible for follow-up |
Future concession coordination: Initiate internal discussion | Beth |
Flower sales: Dana to manage flower sales; Cori to transfer information to Dana | Dana, Cori |
Fundraising planning (off-calendar): Schedule meeting | Cori/Kim |
3/2 Student Forum: Cori to take notes for circulation to Grade Level Parents who will then circulate to parents | Cori |
May LTPA meeting: Set date | Cori/Kim |
2020 wreath sales: Note to order wreaths for direct sales | Cori/Kim |
Minutes
1. Call to Order
- A very happy birthday to Dana!
2. Action: Approval of meeting minutes (5 minutes)
3. Update/Discussion: Strategic Planning Session (10 minutes)
- Kim, Kathy, Cori, Jackie, and Brian McLaughlin participated as parents. Participants are organizing in action committees; committed to open communication about process and substantive discussions; RS asked for details about plans for input from parents.
4. Report: Head of School, Seth Linfield (5 minutes)
- Joined by phone from National Independent Schools Association conference, where applying for a grant to support housing for LTS students during internships ($100k to be matched 50% raised by LTS) and grant officer to visit campus on 3/11; decision in June w/ 6-12 mo. (TBD) to raise the matching funds
- LTS formed a Coronavirus/Covid-19 task force, and Seth to circulate letter next week; considering alternatives to hosting classes remotely if necessary
- Tuition remission update: currents students who are dependents of staff to continue receiving tuition relief
5. Report: Treasurer, Dana McCloskey (10 minutes)
- 2020
to date:
- $1557 Funds raised from wreath sales, concessions
- $2249 funds spent on tablets, wreath stocks, gift cards for teachers, breakfast for teachers
- $6364 total
- Dana to check whether budget is aligned with targets
Next: Beth will organize an internal discussion about future concession coordination and will bring LTPA in the conversation.
6. Discussion: upcoming LTPA calendar (15 minutes)
MARCH
- March 13th – no school
- March 19th – IB Art show at SVAC
APRIL
- April 4th (Sat) – Spring Smorgasbord
- April 10th (Fri) – 12:30 dismissal, spring break April 13th—17th
- April 25th – Prom
7. Update/Discussion: Wreath fundraiser (10 minutes)
- Net gain from wreath sales was $401 and only $75 of the profit was from the wreath sales and the remaining $305 through raffle tickets [data to be confirmed]
- LTPA may consider adjusting the fundraiser, such as selling wreaths at the December play in addition to the presales
Next : In 2020 LTPA will order wreaths for direct sales
8. Action: Hanging Basket fundraiser (5 minutes), point person:
- Wreaths need to be ordered soon for Memorial Day delivery; budget plans anticipated $2000 in flower basket sales; Continued need to address management/coordination
- Need to consider fundraisers that can be reasonably managed by parent time and consider cost: benefits
Next: Dana volunteered to manage flower sales; Cori to transfer information to Dana
Next: To schedule an off-calendar meeting to plan fundraising
9. Discussion: Beth, Peer to Peer suicide prevention program and Student Forum (5 minutes)
- Suicide prevention: Beth and Jodi Sanderson started suicide prevention program, engaged 8 students in trainings in a peer-to-peer approaches to supporting peers and accessing help. As an offshoot doing a peer-to-peer lunch on Wednesday for all students
- Student Forum: Beth working on a different way to facilitate students opportunities to make their voices heard. Next gathering is on Monday, March 2. Grade level parents will circulate a message to parents. Beth will moderate and encourage civil discourse between students. Next: Cori to take notes for circulation to Grade Level Parents who will then circulate to parents
10. Update: speaker Edward Cameron (5 minutes)
- · He is leaving the area and will not be available to speak
11. Discussion: Student Travel (5 minutes)
- Insufficient interest in Germany so 16 people + 2 chaperones going to Spain; In the future will travel to Germany and Spain in November; Italy has dropped due to differences in timing preferences w/ school in Italy; Next year 8th graders will go to Montreal and 9th graders to Washington, DC. (April)
- Cost: Significantly fewer students traveling this year due to price constraints; Current cost is $1800 and a goal is to trim the price; In the future, LTS students whose family is unable to host may still travel . Next: Fundraising from LTPA to be discussed as part of fundraising meeting
12. Other Business
- Kim raised new track and field wants to do a spaghetti fundraiser to raise money for equipment, and will raise the question with Courtney about plans.
- Kim was approached by another parent about timing of the next parent social. Next: Kim to approach Courtney to discuss fundraising to ensure students have appropriate equipment
Next: Parent social to be discussed as part of fundraising meeting.
13. Action: propose meeting date changes
- March 26th
- April 23rd
- May 8th (Fri) – LTPA social at Head’s House in combination of new parent welcome night
Next: May LTPA meeting date TBD
14. Adjournment
Proposed Agenda Items for March meeting due by March 19th.